How to delete/recall a sent email before recipients reading in Outlook?
Let’s say you just now sent an email to an irrelevant recipient in Outlook by mistake, and you want to prevent this recipient from viewing this email. In this situation, you can delete the sent email before your recipient reading it.
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Delete/recall a sent email before recipients reading in Outlook
This method will introduce the Recall This Message feature to delete a sent email before recipients reading it in Outlook. Please do as follows:
1. In the Mail view, click to open the Sent Items folder, and then double click to open the sent email you want to delete.
2. In the opening Message window, please click Message > Actions > Recall This Message. See screenshot:
3. In the Recall This Message dialog box, please check the Delete unread copies of this message option, and click the OK button. See screenshot:
Note: It’s optional to check the Tell me if recall succeeds or fails for each recipient option.
4. Close the Message window of the sent email.
Note: If you have checked the Tell me if recall succeeds or fails for each recipient option, you will received notification emails as below screenshot shown when recalling successfully.
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How to undo send (unsend) a sent email in Outlook?
For example, you are composing a new email, and then click the Send button by mistake in Outlook. Thus you want to undo the sending action, any ideas? Actually, you can easily undo a sending action by the Recall This Message feature in Outlook.
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Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.
Undo send a sent email by the Recall This Message feature
To cancel the action of sending email, please apply the Recall This Message featurein Outlook.
1. Select the Sent Items folder on the Navigation Pane, and double click to open the email you sent by mistake.
2. In the opening Message window, please click Message > Actions > Recall This Message. See screenshot:
3. In the Recall This Message dialog, please check the Delete unread copies of this message option, optionally check the Tell me if recall succeeds or fails for each recipient option, and click the OK button. See screenshot:
4. Close the message.
Note: If you have checked the Tell me if recall succeeds or fails for each recipient option, and the recipients have not read this email in their Outlook, this email will be recalled, and you will receive recall notifications as below screenshot shown:
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- Complicated and repeated operations can be done a one-time processing in seconds.
- Forward multiple emails individually with one-click, and auto forward by rules.
- Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
- Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on..
- 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
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Did you just send that message to Sam W. instead of Sam G.? It may not be too late to take it back. If you use Gmail on the web or through a native mobile app, you can unsend the message you just sent if you move quickly.
Gmail can be set to pause for up to 30 seconds before it delivers your emails after you click Send. You can recall an email and recover from false recipients, spelling mistakes, a poorly worded subject, and forgotten attachments.
You can only unsend emails if you have enabled the Undo Send feature, which is not turned on by default.
Enable Undo Send Feature in Gmail on the Web
To have Gmail delay the delivery of sent messages for a few seconds so you can retrieve them:
- Click the Settings gear in Gmail.
- Select Settings from the menu that appears.
- In the Undo Send section, select the number of seconds Gmail should pause before sending emails. The choices range from 5 to 30 seconds.
How to Unsend an Email With Gmail
After you enable the Undo Send feature in Gmail, you can retrieve an email immediately after you send it. As soon as you realize you need to make a change to a sent email, you have a couple of ways to recall it:
- Click Undo in the message that appears above the Gmail screen next to Your message has beensent after you send a message. You'll see a confirming Sending has been undone notification in the same area if you click Undo within the time frame you set up. If you don't see the confirmation that the message was undone, you may not have caught the outgoing message in time. If you aren't sure, look in the Gmail Sent Mail folder. If it appears there, the email was sent.
- Press the Z key on your keyboard promptly after you send a message and realize you want to stop its delivery. The same Sending has been undone confirmation appears at the top of the Gmail screen, but you aren't required to do anything else. Because you don't have to look for the message on your screen and move your cursor to it, of the two methods, this is the faster way to use the Unsend feature, which — considering you have only up to 30 seconds — means it is the preferred way.
Make any desired changes or additions to the message and send it again.
How to Unsend an Email With Gmail Mobile App
To unsend an email immediately after you send it using the Gmail mobile app for iOS or Android mobile devices, promptly tap Undo at the bottom of the screen.
You'll see an Undoing message, and your email is displayed onscreen where you can make edits or additions to it before sending it again. If you don't send it again and tap the arrow to return to your inbox, you'll see the message Draft Saved at the bottom of the screen with an option to Discard the draft. The message displays for only seconds.
In our previous tutorials, we had covered the methods to delay sending an email in Outlook 2016, how to add a digital signature to Outlook but we missed an important development – the Recall feature in Outlook. The feature recalls and replaces an email message that you sent accidentally or unintentionally. However, the feature is available only for Windows clients. Outlook 2016 for other platforms such Mac do not support this feature.
Recall Email Message in Microsoft Outlook
Reasons for exercising this option can be many and range from an embarrassing typo to anger, only to be regretted later. Whatever the case is, you can undo the ‘Send’ option in Outlook 2016/2013/2010. Here’s how to recall an email!
Open Outlook 2016 and from the folder pane, choose the Sent Items folder.
How To Unsend An Email In Office 365 Admin
Next, open the message that you want to recall. double-click to open it.
Now, under the Message tab, choose Actions > Recall This Message.
A new box will open. Click Delete unread copies of this message or Delete unread copies and replace with a new message.
Compose a new message or add something more to the same message, missing earlier.
Please note that if you do not see the ‘Recall This Message’ dialog in your Outlook 2016 account, you probably don’t have an Exchange account.
It is important to bear in mind that the success or failure of a message recall depends on the recipients’ settings in Outlook. Consider the following scenario to understand this concept better.
Suppose you want to send a message to someone you know but find that the message is incomplete or missing something important. What do you do? Simple, recall the original message and replace it with a new one.
Under such a scenario, both the original message and the recall message are pushed to the recipient’s Inbox and if ‘Automatically process requests and responses to meeting requests and polls’ checkbox under ‘Tracking’ option is selected by the recipient then, the original message is deleted and the recipient is informed that the sender has deleted the message from his or her mailbox.
Richard stallman fiction ebook drm. Similarly, if the same checkbox has no checkmark against it, then one of the following things can occur on the recipient’s computer,
- The original message gets deleted, and the recipient is informed that you, the sender, have deleted the message from their mailbox (If the recipient opens the recall message first)
- If the recipient opens the original message first, the recall fails, and both the original and recall messages are available for the recipient’s view.
Message Recall is available after you click Send and is available only if the recipient has an Exchange account within the same organization.
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If you send an email and then realize that it is addressed to the wrong person, doesn't include an important attachment, or has an embarrassing mistake, cancel the email. Outlook provides a built-in feature that recalls an email or replaces a message, although there are a few key requirements. Learn how to retract an email in Outlook as well as what may or may not happen when you do.
Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; and Outlook for Office 365.
Requirements to Recall an Email
- Both you and your recipient must have an Exchange server email account and use Outlook as the email client.
- The recipient's mailbox is open when you attempt to process a recall.
- The original message is unread and is in the recipient's Inbox.
- The message was not touched by any process, such as a rule, spam filter, or add-in.
When you attempt to retract email, Outlook may notify the recipient of the recalled email.
How to Recall an Email in Outlook (and Replace It, if Desired)
- Double-click the sent message you want to recall to open it in a separate window.The options to recall a message are not available when the message is displayed in the Reading Pane.
- Go to the Message tab, select the Actions dropdown arrow, and choose Recall This Message.
- In the Recall This Message dialog box, select one of the following:
- Delete Unread Copies of This Message to recall the message.
- Delete Unread Copies and Replace With a New Message to replace the message with a new one.
- If you want to receive notification of the results, select the Tell Me if Recall Succeeds or Fails for Each Recipient check box.
- Select OK.
- If you selected Delete Unread Copies and Replace with a New Message, modify the original message.
- You'll receive an Outlook notification message regarding the success or failure of your attempt to retract or replace the email.
Possible Results When You Recall Outlook Email
Depending on the settings of the recipient's email client, whether the original email has already been read, and several other factors, the results of your attempt to recall a message can vary. Following are some of the potential results of an Outlook recall.
If the recipient has read the message, the recall will fail. Both the original message and the new message (or notification of your attempt to recall the original message) are available to the recipient.
If the recipient has not opened the original message and opens the recall message first, the original message is deleted. Outlook informs the recipient that you deleted the message from their mailbox.
These results also occur if the recipient moves both messages to the same folder, either manually or using a rule.
If the recipient enabled Process requests and responses on arrival under Tracking Options, and the recipient has not read the original email, Outlook deletes the original message and informs the recipient that you deleted the message.
However, if the original message is marked as read when the recall message is processed, the recipient is informed that you want to delete the message. The original message remains in the recipient's inbox.
If the recipient moves the original message out of the inbox and into another folder (manually or using a rule) and the recall message goes to the inbox, the retraction fails regardless of whether either has been read or not. The recipient is informed that a recall attempt failed. The recipient has access to both the original and the new email message.
In addition, if you use Outlook on a mobile device and attempt to recall a message, the process will likely fail.
Delay Sending Messages
Sending an incorrect email can be counterproductive and even embarrassing. While Outlook’s recall feature might save you in a pinch, you can alleviate some stress by scheduling or delaying messages to be sent. This gives you time to recognize errors or update information before your email lands in your recipient’s inbox.